Relocating an office in Oxford is a major undertaking that requires strategic planning, time management, and a reliable removals partner. Whether you’re a small start-up moving to Cowley Road or a larger firm expanding into Summertown, this guide provides a step-by-step breakdown of everything you need to consider.
Why Move Offices in Oxford?
Oxford’s thriving economy, skilled workforce, and central location make it an attractive city for business. Reasons for relocating an office might include:
- Business growth or downsizing
- Lease expiration or cost savings
- Need for better infrastructure or location
- Improving employee accessibility
Step 1: Start with a Detailed Plan
Begin by outlining the objectives of your move. Create a realistic timeline with key milestones:
- Notify staff, clients, and suppliers in advance
- Confirm lease details and new premises availability
- Hire an experienced removals company like Oxford Man with a Van
- Assign a project manager internally to oversee the move
Step 2: Create an Inventory and Layout Plan
Document all office furniture, electronics, files, and supplies. This inventory will:
- Help determine packing needs
- Guide the removal team
- Ensure nothing is left behind or misplaced
Also, create a new office layout plan to ensure furniture and equipment are placed correctly on arrival.
Step 3: Communicate with Stakeholders
Keep your employees informed throughout the process. Share:
- The moving schedule
- Any expected downtime
- Changes to work arrangements (e.g., remote work during transition)
Also notify clients and service providers about your change of address.
Step 4: Arrange Professional Office Removals
Hiring an experienced Man with a Van Oxford service can save time and avoid unnecessary stress. Look for:
- Packing and unpacking support
- Secure transport of computers and electronics
- Dismantling and reassembly of desks and furniture
- Flexible scheduling to suit business hours
Oxford Man with a Van offers tailored solutions for businesses of all sizes across central Oxford and surrounding business parks.
Step 5: Prepare Your IT Systems
Coordinate with your IT team or service provider to:
- Backup all data
- Safely dismantle servers and workstations
- Label all cables and devices
- Set up internet and phones at the new site
Ensure minimal disruption to your business operations.
Step 6: Pack Strategically
Encourage teams to:
- Pack personal items separately
- Label all boxes clearly with department names and destinations
- Use protective materials for fragile equipment
Oxford Man with a Van can supply boxes, tape, and wrapping materials for professional-grade packing.
Step 7: Move Day Essentials
On the day of the move:
- Have key personnel on-site to supervise
- Ensure all keys and access cards are ready
- Use your inventory checklist to track progress
- Perform a final walk-through of the old premises
Step 8: Post-Move Setup
Once at the new location:
- Ensure IT systems are up and running
- Test phone lines and internet connectivity
- Arrange desks and furniture as per your layout plan
- Dispose of or recycle any leftover packing materials
Oxford Man with a Van offers support beyond the move — including furniture reassembly, rubbish clearance, and additional labour as needed.
Step 9: Update Business Information
Don’t forget to update your:
- Website and social media channels
- Google My Business listing
- Letterheads, invoices, and business cards
- Local directories and marketing materials
Step 10: Celebrate and Get Feedback
Celebrate the successful move with your team! A small gathering or announcement boosts morale. Also, gather feedback to improve future relocation processes.
Why Choose Oxford Man with a Van for Your Office Move?
- Local expertise across Oxford’s commercial hubs
- Flexible scheduling – including evenings and weekends
- Fully insured and trained removals team
- Transparent pricing and tailored packages
We’ve worked with businesses across Oxford Science Park, Headington, and the city centre. No job is too big or too small.
Final Thoughts
An office move is more than just logistics — it’s a chance to refresh your brand, improve workflows, and boost team energy. With the right planning and the support of a trusted removals service like Oxford Man with a Van, you’ll be ready for your next chapter in no time.
Contact us today for a free business moving consultation.
